Tri-City Medical Center has served San Diego County’s coastal communities of Carlsbad, Oceanside and Vista, as well as the surrounding region for more than 60 years and is one of the largest employers in North San Diego County. Tri-City is administered by the Tri-City Healthcare District, a California Hospital District. As a full-service acute care public hospital with over 500 physicians practicing in over 60 specialties, Tri-City is vital to the well-being of our community and serves as a healthcare safety net for many of our citizens. The hospital has received a Gold Seal of Approval® from the Joint Commission showcasing a commitment to safe and effective patient care for the residents of the community. 

Tri-City Medical Center prides itself on being the home to leading orthopedic, spine and cardiovascular health services while also specializing in world-class robotic surgery, cancer and emergency care. Tri-City’s Emergency Department is there for your loved ones in their time of need and is highly regarded for our heart attack and stroke treatment programs. When minutes matter Tri-City is your source for quality compassionate care close to home. Tri-City partners with over 90 local non-profit and community organizations as part of our COASTAL Commitment initiative. Together we are helping tackle some of our communities’ pressing health and social needs.

Position Summary:

Responsible for assisting departments with meetings, scheduling, filing, answering phones, and all administrative functions.  Assists the Manager and/or Director and staff in daily activities related to assigned department.  Responsible for setting up meetings, answering the phones, and providing support to staff and customers.  Provides secretarial support for meeting minutes, agenda meeting planning and other duties to support the department.   Responsible for receipt and distribution of mail.  Able to communicate effectively with staff and customers.  Upholds the mission and goals of Tri-City Medical Center.

Major Position Responsibilities:

The position characteristics reflect the most important duties, responsibilities and competencies considered necessary to perform the essential functions of the job in a fully competent manner. They should not be considered as a detailed description of all the work requirements of the position. The characteristics of the position and standards of performance may be changed by TCMC with or without prior notice based on the needs of the organization.

• Maintains a safe, clean working environment, including unit based safety and infection control requirements.
• Responsible for answering phones and providing support to staff and customers
• Assists the Director, Manager and staff in daily activities related to the department.
• Set up department meetings.
• Provides secretarial support for meetings, committees and educational events.
• Files, enters data into computer, distributes mail, takes minutes, and performs other administrative department duties.
• Assists with special projects as assigned.

Qualifications:

• Ability to type 50 wpm accurately; filing skills, required.
• Two years secretarial experience, required.  Medical experience, preferred.
• Working knowledge of computer functions and current software applications to include Microsoft Office, Power Point, Excel, and Word, required.
• Ability to communicate effectively utilizing both written and verbal skills, required. 
• Ability to sit at a desk for extended periods of time, required. 
• Ability to prioritize daily workload to meet multiple deadlines, required. 
• Bilingual Spanish, preferred.

Education:

• High school diploma or GED and/or equivalent work experience, required.

Each new hire candidate who is offered employment must pass a physical evaluation, urine drug screen and pre-employment background checks before starting work. 

*Salary/Hourly wage range for this position is posted.  Actual pay will be determined based on verified experience as well as internal equity.

TCHD is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with a disability.